Contract and Fiscal Compliance Monitoring Tools
Other DADS resources
Contract and Fiscal Compliance Monitoring Tools
Protocol
In general, the protocol includes:
- Form 5988 Notice of Scheduled Contract and Fiscal Compliance Monitoring
- Form 5989 Contract Monitoring Entrance Conference
- Form 5990 Contract Monitoring Exit Conference
Notice letter
The Notice Letter is provided two weeks in advance of a formal monitoring and two workdays in advance of follow up monitoring. The Notice Letter identifies the contracts that will be included in the monitoring, informs the contractor of the dates, verifies the location of the monitoring and lists documents and other information needed at the conclusion of the entrance conference.
Entrance conference
The Entrance Conference establishes the purpose of the review, identifies key contact persons, provides the contractor an opportunity to present an agency overview and concludes with a review of DADS access to documents and information needed to complete the monitoring. The Entrance Conference includes a roster that is signed by each person who attends the entrance conference. A copy of the Entrance Conference is provided to the contractor.
Exit conference
The Exit Conference provides the results of the monitoring, identifies required actions, explains the process to request an administrative review and/or administrative hearing and informs the contractor that the contractor may submit a management response to DADS regarding the monitoring results within three work days from the date of the exit conference. The Exit Conference includes a roster that is signed by each person who attends the exit conference. A copy of the Exit Conference is provided to the contractor.
Draft DBMD tools
Note: If you need to download a viewer for MS Word, please visit the Microsoft website.
Excel versions of the tools — Effective July 1, 2012
Note: These forms are in Excel 2010. If you need to download a viewer for that product, please visit the Microsoft website.
- Common Forms for Contract Monitoring
- Adult Foster Care/Out of Home Respite
- Assisted Living/Residential Care/Out of Home Respite
- Home and Community Support Services - Community Based Alternatives - HCSS-CBA
- Consumer Directed Services
- Day Activity and Health Services
- Home-Delivered Meals
- Medically Dependent Children Program
- Primary Home Care/Family Care/Community Attendant Services
- Transition Assistance Services
CLASS tools
MS Word versions of both the Community Living Assistance and Support Services (CLASS) Case Management Agency (CMA) and CLASS Direct Service Agency (DSA) Tool may be accessed below.
Note: If you need to download a viewer for MS Word, please visit the Microsoft website.
CLASS — CMA
- CLASS Case Management Agency Workbook — CLASS CMA Workbook
- CLASS Case Management Agency Individual Work Paper — CLASS CMA IWP
- CLASS Case Management Agency Staff Qualifications — CLASS CMA Staff Qualifications
CLASS — DSA
- CLASS Direct Service Agency Workbook — CLASS DSA Workbook
- CLASS Direct Service Agency Individual Work Paper — CLASS DSA IWP
- CLASS Hourly Units of Service — CLASS DSA Units of Service (hourly)
- CLASS Units of Service Dental Adaptive Aides — CLASS DSA - Dental Adaptive Aids
- CLASS Staff Qualifications – CLASS DSA Staff Qualifications
Updated: April 19, 2013