DADS Provider News, Alerts & Bulletins —
Transition Assistance Services (TAS)
Take and Share this Important Survey on Disability Employment
The National Council on Independent Living (NCIL) is seeking broad support from the disability community in filling out their disability employment survey. Answers to the survey questions are intended to shape debate about disability policy, and the results will be shared with the White House, all 50 Governors, top media, and disability groups, among others.
A very large sample size is needed to ensure that the survey results are valid, so NCIL requests that you share the survey with your Twitter, Facebook and email networks. The survey takes about 10 minutes, and all survey respondents can be entered to win $500. For further information, please contact Jennifer Laszlo Mizrahi at email@example.com or 202-365-0787.
Click here to access the survey.(11/21/2013)
Refax Provider Investigation Reports Faxed to DADS between 5 p.m. on November 8, 2013 and 5 p.m. on November 12, 2013
Due to software technical difficulties experienced over the holiday weekend, DADS may not have received any faxed Provider Investigation Report, DADS Form 3613 or 3613-A. Please refax any Provider Investigative Report that was faxed to DADS between 5 pm on Friday, November 8, 2013 and 5 pm on Tuesday, November 12, 2013. We apologize for the inconvenience. Instructions for faxing Provider Investigation Reports continue to be found on the following DADS webpage: http://www.dads.state.tx.us/services/crs/incidentforms/index.html.(11/18/2013)
DRAFT Guidelines for Electronic Signatures Posted for Public Comment
The Department of Aging and Disability Services (DADS) is distributing the attached electronic signature draft policy letter for public comment. The comment period ends at 5 p.m. on November 25, 2013.
DADS has developed this draft electronic signature policy to be consistent with national and state standards for electronic signatures set by the Texas Health and Human Services Commission and the Texas Uniform Electronic Transactions Act.
When this policy becomes effective, DADS will begin accepting electronic signatures on documents that are necessary for the delivery of program services or to support service delivery. After electronic signature, documents must be printed and faxed or sent by U.S. mail to DADS by license holders and contracted providers.
Please send comments to PDO@dads.state.tx.us.(11/13/2013)
HHSC to Host Sessions on Medicaid Managed Care Initiatives
The Health and Human Services Commission (HHSC) is hosting a series of information sessions about several Medicaid managed care initiatives scheduled for Sept. 1, 2014. The sessions will cover the expansion of STAR+PLUS to rural areas and the delivery of various services through managed care including nursing facility services, mental health rehabilitation and targeted case management, and acute care services for individuals with intellectual and developmental disabilities.
Who should attend? All DADS Title XIX providers; Community, Facility and Entitlement based programs, which includes Title XX - Adult Foster Care and Client Managed Personal Attendant Services (excludes state supported living centers, Title XIX Community Attendant Services, Program of All-Inclusive Care for the Elderly and other Title XX programs); individuals; families and other interested stakeholders.
November sessions will take place in Tyler, Texarkana, and Nacogdoches, and more sessions will be posted at a later date. For additional details, check the meeting notices on the HHSC website.(11/6/2013)
Notice of DARS Town Hall Meetings
The Texas Department of Assistive and Rehabilitative Services (DARS), in partnership with the Rehabilitation Council of Texas, is providing an opportunity for public comment through town hall meetings across the state. We want to learn more about the vocational rehabilitation needs of Texans with disabilities. We will use this information as part of a Comprehensive Statewide Needs Assessment that we conduct every three years.
The locations, dates, and times of the upcoming meetings are listed below.
Wednesday, October 16, 2013
American Foundation for the Blind
11030 Ables Lane
Dallas, TX 75229
Thursday, October 24, 2013
6487 Whitby Road
San Antonio, TX 78240
Thursday, October 24, 2013
Metropolitan Multi-Service Center
1475 W. Gray St.
Houston, TX 77019
Tuesday, October 29, 2013
RISE Center for Independent Living
755 S. 11th St.
Beaumont, TX 77701
Tuesday, October 29, 2013
Laredo Medical Center
Tower B, First Floor
1700 E. Saunders St.
Laredo, TX 78041
Wednesday, October 30, 2013
Criss Cole Rehabilitation CenterAuditorium
4800 N. Lamar Blvd.
Austin, TX 78756
Tuesday, November 5, 2013
True-Light Christian Fellowship
3001 N. "A" St.
Midland, TX 79705
Wednesday, November 6, 2013
Doctor's Regional Medical Center-Conference Center
3240 Fort Worth St.
Corpus Christi, TX 78411
Thursday, November 14, 2013
Easter Seals Rio Grande Valley, Extension Office
Tavarez Medical Center
801 S. Main St.
McAllen, TX 78501
Printed copies of questions that will be addressed during the town hall meetings will be available at the meetings. If you wish to have input and cannot attend a town hall meeting in your area, electronic or printed copies of questions are available at DARS.Inquiries@dars.state.tx.us or by calling 1-800-628-5115.
All comments must be received by 5:00 p.m. on December 10, 2013.
If you have communication or other accommodation needs and are planning to attend a public hearing, please contact the DARS Inquiries Line at 1-800-628-5115. Requests for accommodations should be made five business days before the date of the hearing.
Please distribute this information to all interested stakeholders.(10/2/2013)
DADS Statement on Federal Government Shutdown
The Texas Department of Aging and Disability Services (DADS) wants to reassure providers and consumers that service delivery and provider reimbursement processes will continue despite the federal government shutdown that began Oct. 1.
For the immediate future, our programs serving Texans who are older and those with intellectual, developmental or physical disabilities will continue uninterrupted. Texas health and human services agencies are monitoring the federal fiscal environment and will continue to assess the effects any federal decisions may have on our programs or consumers, and will keep you updated as the situation changes.(10/1/2013)
Information Letters Retired as of Sept. 12, 2013
The Department of Aging and Disability Services is in the process of reviewing all Information Letters (IL) posted on its website. The ILs listed in this alert have been determined to have no further informational value and are being retired and removed from DADS website.
For questions about any of these letters, please send an email message to firstname.lastname@example.org.
|IL 2006-59||Remittance and Status (R&S) Reports||6/30/2006|
|IL 2006-66||New Fiscal Year -- Reminder||7/20/2006|
|IL 2006-81||New Fiscal Year -- Year End Closing||8/11/2006|
|IL 2006-82||New Fiscal Year -- Year End Closing||8/11/2006|
|IL 2007-42||Revised Notice of Fiscal Year 2007 Cutoff Dates (ICF/MR SG6 - Revises Information Letter 07-34)||8/07/2007|
|IL 2007-51||Remittance and Status (R&S) Report Information||5/18/2007|
|IL 2007-60||Increase in Payment Rates for Intermediate Care Facilities for Persons with Mental Retardation (ICF/MR), Home and Community-based Services (HCS), Texas Home Living (TxHmL) and Community Living and Assistance Support Services (CLASS) and Associated Increases in Fiscal Accountability Requirements for ICF/MR and HCS and in Spending Requirements for CLASS Providers Participating in the Attendant Compensation Rate Enhancement||6/26/2007|
|IL 2007-110||National Provider Identifier (NPI) Contingency Period Ends March 1, 2008||11/27/2007|
|IL 2007-111||Initial Notice of Planned Payment System (Health and Human Services Administrative System) Downtime||11/12/2007|
|IL 2007-112||Second Notice of Tentative DADS Payment System (Health and Human Services Administrative System) Downtime for All Payments including those to Long Term Care (LTC) Providers||12/20/2007|
|IL 2007-126||Final Notice of Tentatively Planned DADS Payment System Downtime for All Provider Payments||1/11/2008|
|IL 2008-23||Posting of Models Used by the Texas Health and Human Services Commission (HHSC) to Evaluate Cost Reports||2/20/2008|
|IL 2008-27||DADS NPI Implementation||3/07/2008|
|IL 2008-65||TMHP Remittance and Status (R&S) Report Information||5/30/2008|
|IL 2008-67||Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing (ICF/MR Providers, Service Group 5)||8/06/2008|
|IL 2008-68||Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing (ICF/MR Providers, Service Group 6)||8/06/2008|
|IL 2009-74||Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing||8/03/2009|
|IL 2009-76||Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing||8/03/2009|
|IL 2010-52||Use of the TMHP Remittance and Status (R&S) Report Information for Fiscal Year (FY) End||6/09/2010|
|IL 2010-55||FY10 Miscellaneous Claims Cutoff Notice||7/21/2010|
|IL 2010-92||Training Sessions for Attendant Compensation Rate Enhancement||6/16/2010|
|IL 2010-98||Correction to Telephone Contact Number for Fiscal Accountability Short-Period (FASP) Cost Report for ICF/MR Rate Analyst||7/01/2010|
|IL 2010-103||FY10 Cutoff Dates for Year-end Closeout Processing||7/29/2010|
|IL 2010-113||Per Diem Rates Effective September 1, 2010, for the Non-State Operated Intermediate Care Facilities for Persons with Mental Retardation Program||8/23/2010|
|IL 2010-154||2010 Cost Report and Cost Report Training Requirements||12/31/2010|
|IL 2010-157||Proposed Intermediate Care Facility for Persons with Mental Retardation Rate Reductions||12/27/2010|
|IL 2011-19||Per Diem Rates Effective February 1, 2011, for the Non-State Operated Intermediate Care Facilities for Persons with Mental Retardation Program||1/24/2011|
|IL 2011-28||Revised Direct Care Staff Rate Enhancement and Attendant Compensation Rate Enhancement Enrollment Worksheets||2/08/2011|
|IL 2011-32||2010 Cost Report Training Requirements and New Web-based System for Cost Report Submission||2/24/2011|
|IL 2011-42||2010 Cost Report Notification and Cost Report Training Reminders||4/01/2011|
|IL 2011-46||Preparing for FY11 Claims Billing Closeout||7/15/2011|
|IL 2011-48||Critical Notice: Upcoming Change Will Require Physical Addresses Instead of Post Office Boxes to be on File with DADS for TMHP Claim Processing||6/02/2011|
|IL 2011-49||Maximization of Federal Matching Funds Prior to June 30, 2011, Expiration of the American Recovery and Reinvestment Act (ARRA) - LTC Provider Billing Opportunity Deadline||5/04/2011|
|IL 2011-60||Delayed Implementation of the Federal Tax Increase Prevention and Reconciliation Act until January 1, 2013 (Replaces IL 11-44)||5/25/2011|
|IL 2011-66||June 27, 2011, Replacement of Procedure Code Qualifier ZZ||6/14/2011|
|IL 2011-75||Follow-up Request for LTC Provider Billing to Maximize DADS Federal Match Prior to 6/30/11 ARRA Expiration||6/14/2011|
|IL 2011-84||Fiscal Year 2011 Miscellaneous Claims Cutoff Notice: ICF/MR Community/State (Service Group 5) Providers||7/19/2011|
|IL 2011-83||Fiscal Year 2011 Miscellaneous Claims Cutoff Notice||7/19/2011|
|IL 2011-87||Planned Change to Support Only Electronic Claims Submitted to TMHP for Payment of LTC Services||9/19/2011|
|IL 2011-90||FY11 Cutoff Dates for Year-end Closeout Processing||8/05/2011|
|IL 2011-91||FY11 Cutoff Dates for Year-end Closeout Processing||8/05/2011|
|IL 2011-106||Per Diem Rates Effective September 1, 2011, for the Non-State Operated Intermediate Care Facilities for Persons with Mental Retardation Program||8/26/2011|
|IL 2011-161||2011 Cost Report and Cost Report Training Requirements||12/30/2011|
|IL 2011-145||Important April 1, 2012, EDI 5010 Compliance Deadline Information -- affects Provider Claim Payment for ANSI Claim Submitters Only||12/20/2011|
|IL 2012-40||Important July 1, 2012, EDI 5010 Compliance Deadline Information -- affects Provider Claim Payment for ANSI Claim Submitters Only||5/15/2012|
|IL 2012-57||Important Reminder of July 1, 2012, EDI 5010 Compliance Deadline Information: affects Provider Claim Payment for ANSI Claim Submitters Only||6/12/2012|
|IL 2012-62||Preparing for the Upcoming Fiscal Year 2012 Claims Billing Closeout||6/27/2012|
|IL 2012-66||Fiscal Year 2012 Cutoff Notice for Miscellaneous Claims||7/30/2012|
|IL 2012-67||Fiscal Year 2012 Cutoff Notice for Miscellaneous Claims||7/30/2012|
|IL 2012-69||FY12 Cutoff Dates for Year-end Closeout Processing||7/31/2012|
|IL 2012-70||FY12 Cutoff Dates for Year-end Closeout Processing||7/31/2012|
|IL 2012-82||Status of the implementation of the Cost Avoidance Project||10/26/2012|
DRAFT Proposed Rules for Title 40, Chapter 49, Contracting for Community Services
The Department of Aging and Disability Services (DADS) has initiated a comprehensive revision to DADS rules related to DADS community services contract requirements.
Significant changes include:
- Applicability to the HCS and TxHmL Waiver programs (refer to 49.101 for program applicability);
- Use of a provisional contract for all programs under Chapter 49; and
- Use of an application denial period.
Concurrent to the revisions to Chapter 49, DADS will propose revisions related to program rules. The companion program rules will be available for review and comment at a later date.
DADS is offering a 30 day informal comment period ending Aug. 14, 2013. Comments may be submitted to: PDO@dads.state.tx.us. Please note "Chapter 49" in the subject line of the email.
New Appendix - DADS Contract Management
The Department of Aging and Disability Services (DADS) deployed a new appendix to several provider manuals on April 25, 2013. The appendix title is DADS Contract Management. For the applicable programs, this new appendix provides general information about contract management activities, including contract maintenance, contract and fiscal compliance monitoring and investigations.
This shared appendix appears in the following handbooks and manuals on the DADS website:
- Community Based Alternatives Provider Manual (CBA): Appendix XI
- Community Living and Assistance and Support Services Provider Manual (CLASSPM): Appendix VI
- Contracting to Provide Assisted Living and Residential Care Services (CPALRCS): Appendix IX
- Contracting to Provide Home-Delivered Meals (CPHDM): Appendix VI
- Contracting to Provide Primary Home Care Services (CPPHCS): Appendix II
- Contracting to Provide Special Services to Persons with Disabilities (CPSSPD): Appendix VII
- Day Activity and Health Services Provider Manual (DAHS): Appendix X
- Deaf Blind with Multiple Disabilities Provider Manual (DBMD): Appendix I
- Emergency Response Services Provider Manual (ERS): Appendix VII
For questions about this appendix, contact your contract manager.(4/26/2013)
Medicaid Buy-In: Applying is now easier
- Have a disability,
- Work, and earn too much to qualify for regular Medicaid,
- Live in Texas, and
- Not live all the time in a nursing facility, state hospital, or intermediate care facility for individuals with an intellectual disability or related condition?
If so, you may qualify for Medicaid Buy-In, and now the application is easier. Medicaid Buy-In offers all the same services regular Medicaid offers, and has made comprehensive health care available to workers unable to get affordable care through another source.
A link to the application is below. You can print out the application. If you mail the application, it is recommended that you mail it return receipt requested. If you take it to an HHS field office, please ask for a receipt verifying that you turned it in. Also, please attach a pay stub to the application.
How to get the H1200-MBI Application for Assistance:
- Go to http://www.hhsc.state.tx.us/Help/1200-MBI-eng.pdf for the English version, or http://www.hhsc.state.tx.us/Help/1200-MBI-span.pdf for the Spanish version;
- Call 2-1-1 and ask to have an H1200-MBI application form mailed to you; or
- Go to an HHSC benefits office. Call 2-1-1 to find one near you.
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Updated: April 19, 2013