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DADS Provider News, Alerts & Bulletins —
Adult Day Care/Day Activity and Health Services (ADC/DAHS)

Save the Date -- DAHS Webinar Jan. 13, 2014

A DAHS Forms Webinar will be conducted on Jan. 13, 2014 from 10 a.m. to 11:30 a.m. The webinar will provide information on recently revised DAHS forms which include:

  • DAHS Form 3049-Health Assessment
  • DAHS Form 3050-Individual Service Plan and
  • DAHS Form 3055-Physician's Orders

DAHS provider staff may register for this webinar at https://www1.gotomeeting.com/register/773098488

(1/2/2014)

HHSC to Host Sessions on Medicaid Managed Care Initiatives in January

The Health and Human Services Commission (HHSC) is hosting a series of information sessions about several Medicaid managed care initiatives scheduled for Sept. 1, 2014. The sessions will cover the expansion of STAR+PLUS to rural areas and the delivery of various services through managed care including nursing facility services, mental health rehabilitation and targeted case management, and acute care services for individuals with intellectual and developmental disabilities.

Who should attend? All DADS Title XIX providers; Community, Facility and Entitlement based programs, which includes Title XX - Adult Foster Care and Client Managed Personal Attendant Services (excludes state supported living centers, Title XIX Community Attendant Services, Program of All-Inclusive Care for the Elderly and other Title XX programs); individuals; families and other interested stakeholders.

On Jan. 8, 2014, a Medicaid Managed Care Initiatives Information Session will take place in Austin. For additional details, check the meeting notices on the HHSC website.

(12/31/2013)

DRAFT Proposed Rules for Title 40, Chapter 49, Contracting for Community Services

The Department of Aging and Disability Services (DADS) has initiated a comprehensive revision to DADS rules related to DADS community services contract requirements. During July - August 2013, DADS offered a 30-day informal comment period. Subsequent to comments received, DADS made several changes to the proposed draft rule. Providers are encouraged to closely review the proposed Chapter 49 as it contains numerous changes to contracting practices addressing for example: use of provisional contracts; criteria to receive a contract, contract sanctions, contract assignment, background and criminal history checks.

One of the issues on which comments were received relates to whether DADS will wait until after an appeal of a proposed action to recoup funds from a provider, as is the practice for the HCS and TXHML waivers, or proceed to recoup funds before an appeal of the recoupment has been concluded, as is the practice for recoupments relating to contracts currently subject to Chapter 49. The proposed Chapter 49 will adopt the practice of delaying recoupments until after the results of an appeal are known.

Effective today, if DADS has made a determination to recoup funds from a contractor, DADS will recoup when:

  • the contractor has not requested an appeal of the recoupment determination within the time allowed to request such an appeal; or
  • the contractor appeals the recoupment determination and the final decision from the administrative hearing is favorable to DADS.

If a contractor requested an appeal of the recoupment determination within the time allowed to request such an appeal and has begun to make payments in accordance with a payment plan, DADS will suspend the terms of the payment plan pending the final decision from the administrative hearing.

A recoupment initiated before the alert that is not under appeal and a payment plan is not affected by the alert.

In conjunction with the proposed revisions to Chapter 49, DADS will propose revisions related to numerous program rules that interface with Chapter 49 and will propose repeal of Chapter 69, Contract Administration.

The revised proposed Title 40, Chapter 49, Contracting for Community Services and a consolidated list of comments and responses is available at http://www.dads.state.tx.us/providers/communications/alerts/Chapter49FeedbackDec2013.pdf

(12/30/2013)

Web Alert for Liaison Website

Now AVAILABLE!

As a resource and service to you, DADS Regulatory Services announces a new website from your Facility Surveyor/ Liaisons. This website contains useful information for Nursing Facility, Assisted Living Facility, and Adult Day Care providers.

The following link will direct you to the website:  http://www.dads.state.tx.us/providers/rsdliaisons/.

If you have suggestions on additional information needed on the website, please contact your regional facility surveyor/liaison. We want this to be a useful site for providers.

(12/12/2013)

Take and Share this Important Survey on Disability Employment

The National Council on Independent Living (NCIL) is seeking broad support from the disability community in filling out their disability employment survey. Answers to the survey questions are intended to shape debate about disability policy, and the results will be shared with the White House, all 50 Governors, top media, and disability groups, among others.

A very large sample size is needed to ensure that the survey results are valid, so NCIL requests that you share the survey with your Twitter, Facebook and email networks. The survey takes about 10 minutes, and all survey respondents can be entered to win $500. For further information, please contact Jennifer Laszlo Mizrahi at jlm@laszlostrategies.com or 202-365-0787.

Click here to access the survey.

(11/21/2013)

Refax Provider Investigation Reports Faxed to DADS between 5 p.m. on November 8, 2013 and 5 p.m. on November 12, 2013

Due to software technical difficulties experienced over the holiday weekend, DADS may not have received any faxed Provider Investigation Report, DADS Form 3613 or 3613-A. Please refax any Provider Investigative Report that was faxed to DADS between 5 pm on Friday, November 8, 2013 and 5 pm on Tuesday, November 12, 2013. We apologize for the inconvenience.  Instructions for faxing Provider Investigation Reports continue to be found on the following DADS webpage:  http://www.dads.state.tx.us/services/crs/incidentforms/index.html.

(11/18/2013)

DRAFT Guidelines for Electronic Signatures – Posted for Public Comment

The Department of Aging and Disability Services (DADS) is distributing the attached electronic signature draft policy letter for public comment. The comment period ends at 5 p.m. on November 25, 2013.

DADS has developed this draft electronic signature policy to be consistent with national and state standards for electronic signatures set by the Texas Health and Human Services Commission and the Texas Uniform Electronic Transactions Act.

When this policy becomes effective, DADS will begin accepting electronic signatures on documents that are necessary for the delivery of program services or to support service delivery. After electronic signature, documents must be printed and faxed or sent by U.S. mail to DADS by license holders and contracted providers.

Please send comments to PDO@dads.state.tx.us.

(11/13/2013)

HHSC to Host Sessions on Medicaid Managed Care Initiatives

The Health and Human Services Commission (HHSC) is hosting a series of information sessions about several Medicaid managed care initiatives scheduled for Sept. 1, 2014. The sessions will cover the expansion of STAR+PLUS to rural areas and the delivery of various services through managed care including nursing facility services, mental health rehabilitation and targeted case management, and acute care services for individuals with intellectual and developmental disabilities.

Who should attend? All DADS Title XIX providers; Community, Facility and Entitlement based programs, which includes Title XX - Adult Foster Care and Client Managed Personal Attendant Services (excludes state supported living centers, Title XIX Community Attendant Services, Program of All-Inclusive Care for the Elderly and other Title XX programs); individuals; families and other interested stakeholders.

November sessions will take place in Tyler, Texarkana, and Nacogdoches, and more sessions will be posted at a later date. For additional details, check the meeting notices on the HHSC website.

(11/6/2013)

To All Region 8 Adult Day Care Providers

You are invited to attend an Adult Day Care Provider Meeting presented by the Texas Department of Aging & Disability Services (DADS), Regulatory Services Division on November 7 in San Antonio.

The following topics will be presented:

  • Emergency Preparedness – Rebekah Eaddy, Architect DADS Regulatory Services, Austin, Texas
  • Adult Day Care updates – Dotty Acosta, ALF/ADC Program Specialist, DADS Regulatory Services, Austin, Texas
  • Administrative Penalties – Belinda Cavazos-Garza, DADS Enforcement Unit Attorney Region 8
  • DADS Region 8 Top Ten Adult Day Care Violations FY 2012 – DADS Region 8 Regulatory Services

The meeting will be:
Nov. 7, 2013
1 p.m. to 4:15 p.m.

HHSC Region 8 Building
11307 Roszell Street, Room 2001
San Antonio, Texas 78217

Registration starts at 12:30 p.m.

Please register at the link below.
Register: https://www.surveymonkey.com/s/Region8ADC2013ProviderMtg
Due to space limitations, registration is limited to Region 8 Adult Day Care Providers and only two per facility.

(10/30/2013)

Provider Meeting for Adult Day Care Providers in Regions 2, 9 and 10 to be held Nov. 7, 2013 in El Paso

You are invited to attend a meeting held by the Texas Department of Aging and Disability Services (DADS), Regulatory Services Division (RSD) from 1:00 p.m. to 3:30 p.m. on November 7, 2013 in El Paso. Registration begins at 12:30 p.m. The meeting will be held at 4801 Osborne Dr., El Paso Police Department, West Side Regional Command Center. Please park in the parking lot west of the credit union (just past the rock wall). Presentation is by DADS Life Safety Code Program Manager Elaine Graves and Facility/Surveyor Liaison Kim McLaughlin.

The purpose of this meeting is to encourage open communication and provide information. The topics on the agenda include:

  • Inspection Procedures for Adult Day Care Facilities
  • 2012 Top Ten Violations for Adult Day Care Facilities
  • Facility/Surveyor Liaison Resource Information

Please register online at https://www.surveymonkey.com/s/Region2910ADCProviderMtg

If you do not have computer access and would like to attend the meeting, please call (325) 795-5570 to register.

(10/18/2013)

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Updated: April 19, 2013