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DADS Provider Alerts — Home-Delivered Meals (HDM)

Civil Money Penalty (CMP) Funds Available to Fund Projects

Beginning June 1, 2015, DADS will begin accepting applications from entities requesting an award of CMP funds to fund projects and activities that benefit nursing facility residents.

Federal law (sections 1819 and 1919 of the Social Security Act) allows this use of funds obtained from CMPs imposed by the Centers for Medicare & Medicaid Services.

For more information about this process and an application, please visit the DADS CMP Funds for Projects website.

If you have any questions about this process or alert, please call (512) 438-2626 or send questions to


Register Now for Dementia in Long-term Care and Community Settings

Do you provide services to, care for or have a relationship with someone who has dementia? Then register now for the free “Texas Taking the Next Step: Dementia in Long-term Care and Community Settings” conference in Austin on Aug. 20 at the Palmer Events Center. The first 600 registrants will receive a free copy of the book “Untangling Alzheimer’s” by Tom Cummings.

The event is sponsored by the Texas Department of Aging and Disability Services and Texas State University.

Participants will be able to:

  • Attend a keynote by Dr. G. Allen Power, internationally renowned author and geriatrician
  • Experience the world as a person with dementia by taking part in a virtual dementia tour
  • Learn how music can trigger memories in people with dementia

Continuing education will be available; details will be available soon.

Questions about the event can be emailed to


DADS to Require New Forms as Part of Contracting Process

DADS stakeholders that apply for a contract with the agency or that respond to a request for proposal after April 6, 2015, will need to complete a Data Usage Agreement if the resulting contract would provide the contractor access to confidential information.

Beginning May 1, 2015, the agency also will require a completed Information Security and Privacy Initial Inquiry if the contract will require access to confidential information.

This process is being implemented in all Texas health and human services agencies to establish a clear and consistent process for safeguarding confidential information and for reporting and correcting any unauthorized use or disclosure of the confidential information.

Providers can review the documents at:

Email questions pertaining to DADS active contracts to

Email questions about this policy to


Home Delivered Meals (HDM) Important Dates

Deadline for HDM Waiver Request is April 10

HDM providers that need to request a waiver to providing hot meals 5 days a week have until 8 a.m., April 10, 2015, to submit Form 2027, HDM Waiver Request to the DADS contract manager and AAA contract manager. A list of DADS contract unit managers is available on the DADS website.

Questions can be emailed to your DADS contract unit manager. Questions about the FFY16 Uniform Rate Negotiation Budget Workbook may be emailed to:

DADS Releases 2016 HDM Budget Negotiation Documents

The FFY 2016 Budget Negotiation documents are now available on the DADS HDM website.

Available documents include:

  • Submission Instructions for Area Agencies on Aging and Community Services Contracts
  • Form 2027 – HDM Waiver Request and Instructions
  • FFY16 Uniform Rate Negotiation Budget Workbook
  • FFY16 Instructions for Completing the Uniform Rate Negotiation Budget Workbook
  • Cost Areas and Cost Categories FFY2016

Providers Invited to Comment on Draft Revised Compliance Monitoring Tools

Providers have until 5 p.m. Nov. 21 to submit comments regarding proposed revisions to the following compliance and monitoring tools:

  • Assisted Living/Residential Care
  • Adult Foster Care
  • Day Activity and Health Services
  • CLASS Case Management Agency
  • CLASS Direct Service Agency
  • Home Delivered Meals
  • Medically Dependent Children
  • Primary Home Care
  • Transition Assistance Services

Comments can be emailed to Please include “Revised Compliance Monitoring Tool Comments” in the subject line.

The revised compliance and monitoring tools have been updated to incorporate Texas Administrative Code (TAC) Chapter 49 changes and program specific TAC changes that were effective Sept. 1, 2014.


Deadline Approaching for Texans Feeding Texans Grant

Current HDM providers have until Nov. 1 to submit an application for the Texans Feeding Texans HDM Grant Program from the Texas Department of Agriculture (TDA).

The program helps supplement and extend HDM programs for people who are older or who have disabilities. Government and nonprofit agencies are eligible to apply for grants.

Visit the Texans Feeding Texans: Home Delivered Meal Grant program website for the application. Questions can be directed to TDA at or 512-463-6908.


Ebola Health Alert

For the latest and most reliable information about the Ebola virus in Texas, go here and sign up for email updates from the Texas Department of State Health Services (DSHS).

DSHS has confirmed one case of Ebola in Dallas County, and has issued an alert that can be seen here DSHS emphasizes that the virus is transmitted only through direct contact with the blood or body fluids of someone infected with the disease.

The Centers for Disease Control and Prevention has developed a checklist to use in case your organization identifies anyone who has traveled to or from an area affected by Ebola.

The checklist will help detect and respond appropriately to possible Ebola cases, while protecting clients and facility staff.


National Medication Schedule Change

The Texas Board of Nursing, Texas Medical Board and Texas State Board of Pharmacy are encouraging all DADS providers to review the attached information, in PDF format, about the reclassification of hydrocodone combination products (HCPs) by the U.S. Drug Enforcement Agency.

Remember, all providers that order, dispense, or prescribe HCPs in Texas must comply with requirements for prescribing Schedule II medications as set forth in state and federal law beginning Oct. 6, 2014.


Adoption of Rules in 40 Texas Administrative Code, Chapter 55, Contracting to Provide Home-Delivered Meals

The Texas Health and Human Services Commission, on behalf of the Department of Aging and Disability Services, adopts amendments to §55.5, concerning contracting requirements for provider agencies, and §55.39, concerning recordkeeping, in Chapter 55, Contracting to Provide Home-Delivered Meals, without changes to the proposed text as published in the April 18, 2014, issue of the Texas Register (39 TexReg 3205).

The adopted rules were published in the August 22, 2014 issue of the Texas Register. The adopted rules are effective September 1, 2014.

You may access the rules in the Texas Register online at:


REVISED Automatic Medicaid Managed Care (STAR+PLUS) Enrollment for Some CBA, PHC and DAHS Individuals

Automatic Medicaid Managed Care Enrollment for Some Individuals

Why am I receiving this alert?

You are a provider for one or more of the following:

  • Community Based Alternatives (CBA)
  • Primary Home Care (PHC)
  • Day Activity Health Services (DAHS)

The Health and Human Services Commission (HHSC) wants to make sure you have the latest information regarding the September 1, 2014 expansion of STAR+PLUS to the Medicaid Rural Service Areas (MRSAs).

Some mandatory STAR+PLUS candidates currently receiving CBA, PHC or DAHS program services in the MRSAs did not receive a STAR+PLUS enrollment packet in the mail. HHSC will automatically assign these individuals to a managed care organization (MCO) in the service area in which they live and these individuals will be automatically enrolled in the STAR+PLUS program effective September 1. HHSC will take into consideration the person's current primary care provider, previous medical history, and the STAR MCO they may currently be enrolled with when making this MCO assignment. HHSC is taking this action to ensure the individuals you serve are able to continue receiving their long term services and supports.

The mandatory STAR+PLUS candidates we’re referring to in this letter did not receive an enrollment packet for the following reasons:

  • Invalid addresses in the State Medicaid Eligibility System.
  • A lapse in Medicaid eligibility. Some mandatory candidates lost Medicaid eligibility during July and August and have recently had their Medicaid eligibility reinstated.  This resulted in making them a mandatory candidate for STAR+PLUS effective September 1, 2014.

Who will be automatically enrolled into a MCO?

Mandatory candidates who must enroll in STAR+PLUS are adults age 21 and older residing in the MRSA Central, MRSA West, or MRSA Northeast who:

  • receive Social Security Income (SSI), or SSI-related benefits (including individuals enrolled in PHC or DAHS), and/or
  • are currently enrolled in CBA.

Who is excluded from automatic enrollment into a MCO?

Individuals who are mandatory for STAR+PLUS and reside in an intermediate care facility for individuals with intellectual disabilities and related conditions (ICF-IID) or receive services through Texas Home Living, Home and Community-based Services, Deaf Blind Multiple Disabilities, Community Living Assistance and Support Services waivers will not be automatically enrolled at this time.

How can you help?

Please encourage the individuals you serve to update their address with the appropriate entity to ensure HHSC and the managed care enrollment broker, MAXIMUS, have the correct address. This will help with future mailings and appropriate assignment to a MCO.

Individuals, Medicaid authorized representatives, or representative payees, as appropriate, can provide current address information as follows:

  • Addresses for individuals receiving SSI can be updated through the Social Security Administration (SSA) by calling the SSA at 1-800-772-1213 or contacting the individual’s local SSA office.
  • Addresses for individuals currently not receiving SSI can be updated by calling 2-1-1.

What is the standard managed care enrollment process?

For candidates identified as mandatory for STAR+PLUS after September 1, HHSC will follow the standard enrollment process. These Individuals will receive an enrollment packet from MAXIMUS and have at least 15 days to choose a MCO. If a candidate does not choose an MCO, HHSC will auto-assign the individual to a MCO in the service area in which they live. Individuals can call MAXIMUS at any time to change their MCO or to ask questions by calling 1-877-782-6440. It can take 15 to 45 days for a MCO change to take effect.

Where do I go to learn more about the changes happening on September 1, 2014 ?

Please visit the HHSC website, "Expansion of Medicaid Managed Care" at

The Department of Aging and Disability Services (DADS) publishes information regarding the transition of LTSS from DADS to the STAR+PLUS program on the DADS website at:

Refer to information letters and alerts regarding managed care and STAR+PLUS topics


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