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DADS Provider News, Alerts & Bulletins — Family Care (FC)

Recorded EVV Compliance Plan Reports Training Session Now Available

As part of the implementation of the EVV Compliance Plan, DADS conducted seven live online training sessions for providers on the new EVV Compliance Plan Reports available in Santrax. One of those EVV Compliance Plan Reports training sessions was recorded and is now available for viewing here:

A list of Frequently Asked Questions compiled from the live training sessions will be posted as soon as they are all available.


SELN Community Webinar on March 18, 2014


The Role of Family Involvement: Engaging Families in Employment, Early and Often

We will discuss building and sharing a consistent message about employment for individuals with develop.m.ental disabilities. Together, we will look at cross-agency communication strategies, policies and practices to enlist families as advocates for employment and early work experiences.

Target Audience:

State and local agency representatives, service providers, case managers and family members and self-advocates.


Date: March 18, 2014
Time: 3 p.m. ET; 2 p.m. CT; 1 p.m. MT; 12 p.m. PT; 10 am HT
Length: 90 minutes

More details:

View event flyer

For event details and to register, click the link below:


Influenza Health Alert

On December 20, 2013, the Texas Department of State Health Services (DSHS) issued an influenza health alert. Influenza is now widespread across the state, and influenza-like illness activity continues to increase. The DSHS Health Alert is available at

While most people recover from influenza within one to two weeks, others may develop significant complications that can lead to hospitalization and even death. In most years, people over the age of 65, pregnant women, young children and people with chronic health conditions are most at risk for complications. This year the prevailing H1N1 strain is causing severe illness in otherwise healthy mid-aged adults.

Immunization is the single best method for preventing influenza and reducing the risk of complications. It is not too late to get the flu vaccine, and DSHS recommends everyone over the age of 6 months be vaccinated, especially healthcare workers to prevent transmission to others. The prevailing strain is contained in this year's vaccine.

Antiviral treatment, when started within 48 hours of the onset of illness, may reduce the risk of complications and death, while possibly shortening the length of hospitalization. According to DSHS, antiviral treatment is recommended for anyone with confirmed or suspected influenza who is:

  • Hospitalized,
  • Has a severe, complicated or progressive illness, or
  • Is at higher risk for complications from influenza.

Other resources for further information regarding influenza and the influenza vaccine include:


Supported Employment Training Webinars from the University of Montana

Interested individuals may participate from their own offices or homes, and there is no registration cost for any of the sessions. As training sessions are scheduled, invitations and registration instructions are emailed to Montana Transition Listserv members. To join the Montana Transition Listserv, go to the Transition and Employment Projects Home Page and enter your email address in the box provided.

  • January 14th, 2-3:30 (CST)
    Systematic Instruction and Job Coaching--Part One
  • February 17th, 5:30-6:30 (CST)
    Group discussion of how using the strategies taught in the workshop is playing out in participant's work. Register for this on the Montana Professional Development Portal(Course ID# 3393).
  • February 18th, 2-3:30 (CST)
    Systematic Instruction and Job Coaching--Part Two
  • March 18th, 2-3:30 (CST)
    Planning Your Transition from Pediatric to Adult Health Care
  • May 13th, 2-3:30 (CST)
    Self-Management Strategies for People to Live and Work Independently

DRAFT Proposed Rules for Title 40, Chapter 49, Contracting for Community Services

The Department of Aging and Disability Services (DADS) has initiated a comprehensive revision to DADS rules related to DADS community services contract requirements. During July - August 2013, DADS offered a 30-day informal comment period. Subsequent to comments received, DADS made several changes to the proposed draft rule. Providers are encouraged to closely review the proposed Chapter 49 as it contains numerous changes to contracting practices addressing for example: use of provisional contracts; criteria to receive a contract, contract sanctions, contract assignment, background and criminal history checks.

One of the issues on which comments were received relates to whether DADS will wait until after an appeal of a proposed action to recoup funds from a provider, as is the practice for the HCS and TXHML waivers, or proceed to recoup funds before an appeal of the recoupment has been concluded, as is the practice for recoupments relating to contracts currently subject to Chapter 49. The proposed Chapter 49 will adopt the practice of delaying recoupments until after the results of an appeal are known.

Effective today, if DADS has made a determination to recoup funds from a contractor, DADS will recoup when:

  • the contractor has not requested an appeal of the recoupment determination within the time allowed to request such an appeal; or
  • the contractor appeals the recoupment determination and the final decision from the administrative hearing is favorable to DADS.

If a contractor requested an appeal of the recoupment determination within the time allowed to request such an appeal and has begun to make payments in accordance with a payment plan, DADS will suspend the terms of the payment plan pending the final decision from the administrative hearing.

A recoupment initiated before the alert that is not under appeal and a payment plan is not affected by the alert.

In conjunction with the proposed revisions to Chapter 49, DADS will propose revisions related to numerous program rules that interface with Chapter 49 and will propose repeal of Chapter 69, Contract Administration.

The revised proposed Title 40, Chapter 49, Contracting for Community Services and a consolidated list of comments and responses is available at


Take and Share this Important Survey on Disability Employment

The National Council on Independent Living (NCIL) is seeking broad support from the disability community in filling out their disability employment survey. Answers to the survey questions are intended to shape debate about disability policy, and the results will be shared with the White House, all 50 Governors, top media, and disability groups, among others.

A very large sample size is needed to ensure that the survey results are valid, so NCIL requests that you share the survey with your Twitter, Facebook and email networks. The survey takes about 10 minutes, and all survey respondents can be entered to win $500. For further information, please contact Jennifer Laszlo Mizrahi at or 202-365-0787.

Click here to access the survey.


Refax Provider Investigation Reports Faxed to DADS between 5 p.m. on November 8, 2013 and 5 p.m. on November 12, 2013

Due to software technical difficulties experienced over the holiday weekend, DADS may not have received any faxed Provider Investigation Report, DADS Form 3613 or 3613-A. Please refax any Provider Investigative Report that was faxed to DADS between 5 pm on Friday, November 8, 2013 and 5 pm on Tuesday, November 12, 2013. We apologize for the inconvenience.  Instructions for faxing Provider Investigation Reports continue to be found on the following DADS webpage:


DRAFT Guidelines for Electronic Signatures – Posted for Public Comment

The Department of Aging and Disability Services (DADS) is distributing the attached electronic signature draft policy letter for public comment. The comment period ends at 5 p.m. on November 25, 2013.

DADS has developed this draft electronic signature policy to be consistent with national and state standards for electronic signatures set by the Texas Health and Human Services Commission and the Texas Uniform Electronic Transactions Act.

When this policy becomes effective, DADS will begin accepting electronic signatures on documents that are necessary for the delivery of program services or to support service delivery. After electronic signature, documents must be printed and faxed or sent by U.S. mail to DADS by license holders and contracted providers.

Please send comments to


Notice of DARS Town Hall Meetings

The Texas Department of Assistive and Rehabilitative Services (DARS), in partnership with the Rehabilitation Council of Texas, is providing an opportunity for public comment through town hall meetings across the state. We want to learn more about the vocational rehabilitation needs of Texans with disabilities. We will use this information as part of a Comprehensive Statewide Needs Assessment that we conduct every three years.

The locations, dates, and times of the upcoming meetings are listed below.

Wednesday, October 16, 2013
4:30-6:30 p.m.
American Foundation for the Blind
11030 Ables Lane
Dallas, TX 75229

Thursday, October 24, 2013
4:30-6:30 p.m.
Providence Place
6487 Whitby Road
San Antonio, TX 78240

Thursday, October 24, 2013
4:30-6:30 p.m.
Metropolitan Multi-Service Center
1475 W. Gray St.
Houston, TX 77019

Tuesday, October 29, 2013
4:30-6:30 p.m.
RISE Center for Independent Living
755 S. 11th St.
Beaumont, TX 77701

Tuesday, October 29, 2013
4:30-6:30 p.m.
Laredo Medical Center
Tower B, First Floor
1700 E. Saunders St.
Laredo, TX 78041

Wednesday, October 30, 2013
4:30-6:30 p.m.
Criss Cole Rehabilitation Center—Auditorium
4800 N. Lamar Blvd.
Austin, TX 78756

Tuesday, November 5, 2013
4:30-6:30 p.m.
True-Light Christian Fellowship
3001 N. "A" St.
Midland, TX 79705

Wednesday, November 6, 2013
4:30-6:30 p.m.
Doctor's Regional Medical Center-Conference Center
3240 Fort Worth St.
Corpus Christi, TX 78411

Thursday, November 14, 2013
4:30-6:30 p.m.
Easter Seals Rio Grande Valley, Extension Office
Tavarez Medical Center
801 S. Main St.
McAllen, TX 78501

Printed copies of questions that will be addressed during the town hall meetings will be available at the meetings. If you wish to have input and cannot attend a town hall meeting in your area, electronic or printed copies of questions are available at or by calling 1-800-628-5115.

All comments must be received by 5:00 p.m. on December 10, 2013.

If you have communication or other accommodation needs and are planning to attend a public hearing, please contact the DARS Inquiries Line at 1-800-628-5115. Requests for accommodations should be made five business days before the date of the hearing.

Please distribute this information to all interested stakeholders.


DADS Statement on Federal Government Shutdown

The Texas Department of Aging and Disability Services (DADS) wants to reassure providers and consumers that service delivery and provider reimbursement processes will continue despite the federal government shutdown that began Oct. 1.

For the immediate future, our programs serving Texans who are older and those with intellectual, developmental or physical disabilities will continue uninterrupted. Texas health and human services agencies are monitoring the federal fiscal environment and will continue to assess the effects any federal decisions may have on our programs or consumers, and will keep you updated as the situation changes.


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