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DADS Provider Alerts — Family Care (FC)

Notice to DADS Providers Currently Using Electronic Visit Verification Regarding Fixed Visit Verification Devices

DADS providers in Regions 2, 3, 4, 5, 6, 7, and 9 who are currently participating in the DADS Electronic Visit Verification (EVV) initiative will no longer be able to order new or replacement Fixed Visit Verification Devices (FVVDs) from Sandata Technologies. Any pending or new orders will not be fulfilled under the DADS EVV initiative.

If an Individual requires use of an FVV device for visits between December 23, 2014 and January 31, 2015, but cannot obtain one, provider agencies must verify actual hours worked by the attendant and manually enter these hours using visit maintenance. Providers should select Reason Code 17 – Individual Does Not Qualify for Fixed Visit Verification Device – Verified Services Were Delivered, a preferred reason code, to document these visits.

(12/30/2014)

Provider Agency Selection of an EVV Vendor for HHSC EVV Initiative

Beginning February 1, 2015, all Medicaid-enrolled service providers (provider agencies) who provide Medicaid services that are subject to electronic visit verification (EVV) are required to use a Health and Human Services Commission (HHSC) approved EVV system to record on-site visitation with the individual/member. All applicable provider agencies, including Financial Management Services Agencies (FMSAs), must select an EVV vendor and submit a completed Medicaid Electronic Visit Verification Provider System Selection Form by January 9, 2015.

The Medicaid Electronic Visit Verification Provider System Selection Form may be downloaded or printed from http://www.dads.state.tx.us/evv/news.cfm.

HHSC has also announced an updated EVV implementation timeline. Please visit the DADS EVV website for more information.

(12/8/2014)

Amended United States Department of Labor Regulations Effective January 1, 2015

The purpose of this notification is to inform providers in the following programs or services that amended U.S. Department of Labor (DOL) regulations will go into effect on January 1, 2015.

Medically Dependent Children Program;
Primary Home Care, Community Attendant Services, and Family Care;
Consumer Managed Personal Attendant Services;
Community Living Assistance and Support Services;
Deaf Blind with Multiple Disabilities;
Home and Community-based Services; and
Texas Home Living.

The amended regulations prohibit third party employers (which includes private entities) of domestic service employees, from claiming the companionship services exemption or the live-in domestic service employee exemption to the Fair Labor Standards Act. The regulations may be found at 29 CFR Part 552. Consequently, effective January 1, 2015, the regulations require you to pay at least the federal minimum wage and overtime pay to your domestic service employees, regardless of the employees’ duties.

For information about the amended DOL regulations, including DOL Fact Sheets, please see the following DOL website: http://www.dol.gov/whd/homecare/; call DOL’s toll-free information and helpline, 1-866-4USWAGE (1-866-487-9243), available 8am to 5pm in your time zone; or consult your legal counsel.

DADS rescinds this bulletin per the DADS Bulletin dated January 20, 2015.

(12/2/2014)

Changes to Certain Electronic Visit Verification Reason Codes Effective Dec. 1, 2014

Based on stakeholder input, The Texas Department of Aging and Disability Services (DADS) reviewed the Electronic Visit Verification (EVV) reason codes. As a result, DADS has revised, reinstated, and added new reason codes.

DADS providers who are required to use the EVV system, must begin using the revised, reinstated and new reason codes on December 1, 2014.

EVV reason codes and training is available at http://www.dads.state.tx.us/evv/. View the changes at http://www.dads.state.tx.us/evv/news.cfm.

Any questions regarding this alert can be sent to cpc@dads.state.tx.us.

(10/31/2014)

Ebola Health Alert

For the latest and most reliable information about the Ebola virus in Texas, go here https://service.govdelivery.com/accounts/TXHHSC/subscriber/new and sign up for email updates from the Texas Department of State Health Services (DSHS).

DSHS has confirmed one case of Ebola in Dallas County, and has issued an alert that can be seen here www.dallascounty.org/department/hhs/documents/DSHS_EbolaTestHealthAlert.pdf. DSHS emphasizes that the virus is transmitted only through direct contact with the blood or body fluids of someone infected with the disease.

The Centers for Disease Control and Prevention has developed a checklist www.cdc.gov/vhf/ebola/pdf/hospital-checklist-ebola-preparedness.pdf to use in case your organization identifies anyone who has traveled to or from an area affected by Ebola.

The checklist will help detect and respond appropriately to possible Ebola cases, while protecting clients and facility staff.

(10/3/2014)

Register Now for EVV Training Sessions in November 2014

DADS providers that use Electronic Visit Verification (EVV) or that will do so in the future are invited to attend a free 1-day classroom training session in November 2014. The training is an overview of EVV.

The training will be held Nov. 3, 4, 5, 10 and 13 in Austin, Texas. Providers need to attend only one session.

Registration is on a first come, first served basis, and seating is limited. To register, please visit http://www.dads.state.tx.us/providers/training/HCSSAJT/index.cfm.

For more information, contact the DADS EVV Mailbox at cpc@dads.state.tx.us.

Additional EVV training will be announced by the Texas Health and Human Services Commission as it becomes available.

(9/25/2014)

National Medication Schedule Change

The Texas Board of Nursing, Texas Medical Board and Texas State Board of Pharmacy are encouraging all DADS providers to review the attached information, in PDF format, about the reclassification of hydrocodone combination products (HCPs) by the U.S. Drug Enforcement Agency.

Remember, all providers that order, dispense, or prescribe HCPs in Texas must comply with requirements for prescribing Schedule II medications as set forth in state and federal law beginning Oct. 6, 2014.

(9/19/2014)

Adoption of Repealed Rules in 40 Texas Administrative Code, Chapter 69, Contract Administration

The Texas Health and Human Services Commission, on behalf of the Department of Aging and Disability Services, adopts the repeal of Chapter 69, consisting of §§69.1 - 69.4, 69.11 - 69.19, 69.31 - 69.40, 69.51 - 69.55, 69.71 - 69.73, 69.81, 69.91 - 69.93, 69.101 - 69.103, 69.111 - 69.118, 69.131 - 69.139, 69.151 - 69.160, and 69.171 - 69.186, concerning Contract Administration, without changes to the proposal as published in the April 18, 2014, issue of the Texas Register (39 TexReg 3210).

The adoption of the repealed rules was published in the August 22, 2014 issue of the Texas Register. The adopted rules are effective September 1, 2014.

You may access the rules in the Texas Register online at:
http://www.sos.state.tx.us/texreg/archive/August222014/Adopted%20Rules/40.SOCIAL%20SERVICES%20AND%20ASSISTANCE.html#298

(8/25/2014)

Adoption of Rules in 40 Texas Administrative Code, Chapter 49, Contracting for Community Care Services

The Texas Health and Human Services Commission, on behalf of the Department of Aging and Disability Services, adopts the repeal of Chapter 49, Contracting for Community Care Services, Subchapter A, consisting of §49.1, concerning definitions; Subchapter B, consisting of §§49.11 - 49.18 and §49.20, concerning contractor requirements; Subchapter C, consisting of §§49.31 - 49.33, concerning records; Subchapter D, consisting of §49.41 and §49.42, concerning billings and payments; Subchapter E, consisting of §§49.51 - 49.54, concerning audits, monitoring, and reviews; Subchapter F, consisting of §§49.61 - 49.63, concerning sanctions and terminations; and Subchapter G, consisting of §§49.71 - 49.73, concerning personal attendants wages; and adopts new Chapter 49, Contracting for Community Services, Subchapter A, consisting of §49.101 and §49.102, concerning application and definitions; Subchapter B, consisting of §§49.201 - 49.211, concerning contractor enrollment; Subchapter C, consisting of §§49.301 - 49.312, concerning requirements of a contractor; Subchapter D, Division 1, consisting of §49.401, concerning applicability of Subchapter D; Division 2, consisting of §§49.411 - 49.414, concerning monitoring and investigation; Subchapter E, Division 1, consisting of §49.501, concerning applicability of Subchapter E; Division 2, consisting of §49.511, concerning immediate protection; Division 3, consisting of §§49.521 - 49.523, concerning actions; Division 4, consisting of §§49.531 - 49.534, concerning sanctions; Division 5, consisting of §49.541, appeals; Division 6, consisting of §49.551, concerning termination by contractor; Subchapter F, consisting of §49.601, concerning review by DADS of expiring or terminated contract; and Subchapter G, consisting of §49.701 and §49.702, concerning application denial period, in Chapter 49, Contracting for Community Care Services. New §§49.101, 49.102, 49.204, 49.205, 49.208, 49.304, 49.305, 49.308, 49.309, 49.310, 49.413, 49.522, and 49.551 are adopted with changes to the proposed text published in the April 18, 2014, issue of the Texas Register (39 TexReg 3148). New §§49.201 - 49.203, 49.206, 49.207, 49.209 - 49.211, 49.301 - 49.303, 49.306, 49.307, 49.311, 49.312, 49.401, 49.411, 49.412, 49.414, 49.501, 49.511, 49.521, 49.523, 49.531 - 49.534, 49.541, 49.601, 49.701 and 49.702 are adopted without changes to the proposed text.

The adopted rules were published in the August 22, 2014 issue of the Texas Register.  The adopted rules are effective September 1, 2014.

You may access the rules in the Texas Register online at:
http://www.sos.state.tx.us/texreg/archive/August222014/Adopted%20Rules/40.SOCIAL%20SERVICES%20AND%20ASSISTANCE.html#224

(8/25/2014)

Chapter 49, Contracting for Community Services Webinar

The Department of Aging and Disability Services (DADS) is hosting three webinars on the proposed Chapter 49, Contracting for Community Services, rule revisions:

August 18, 2014 from 1:30 p.m. until 4 p.m.
Space is limited.
Reserve your Webinar Seat Now at:
https://www1.gotomeeting.com/register/415951600

August 21, 2014 from 1:30 p.m. until 4 p.m.
Space is limited.
Reserve your Webinar Seat Now at:
https://www1.gotomeeting.com/register/322963073

August 26, 2014 from 1:30 p.m. until 4 p.m.
Space is limited.
Reserve your Webinar Seat Now at:
https://www1.gotomeeting.com/register/361402737

With webinars, you may choose to listen to the audio portion of the presentations by using your computer speakers. A phone line will also be available for those who may have a need to call in. Please be aware that attendees who choose the phone option may be subject to long distance phone charges.

After registering, you will receive a confirmation email containing information about joining the webinar.

System Requirements
PC-based attendees:
Required: Windows® 8, 7, Vista, XP or 2003 Server
Mac®-based attendees:
Required: Mac OS® X 10.6 or newer
Mobile attendees
Required: iPhone®, iPad®, Android™ phone or Android tablet

Please contact Kathie Carleton-Morales at Kathie.Carleton-Morales@dads.state.tx.us if you have any questions about the upcoming webinar.

(8/11/2014)

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