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DADS Provider News, Alerts & Bulletins — Family Care (FC)

SELN Community Webinar on March 18, 2014

Topic:

The Role of Family Involvement: Engaging Families in Employment, Early and Often

We will discuss building and sharing a consistent message about employment for individuals with develop.m.ental disabilities. Together, we will look at cross-agency communication strategies, policies and practices to enlist families as advocates for employment and early work experiences.

Target Audience:

State and local agency representatives, service providers, case managers and family members and self-advocates.

When:

Date: March 18, 2014
Time: 3 p.m. ET; 2 p.m. CT; 1 p.m. MT; 12 p.m. PT; 10 am HT
Length: 90 minutes

More details:

View event flyer

For event details and to register, click the link below:
http://connectpro97884399.adobeconnect.com/engfamii/event/event_info.html

(3/11/2014)

Influenza Health Alert

On December 20, 2013, the Texas Department of State Health Services (DSHS) issued an influenza health alert. Influenza is now widespread across the state, and influenza-like illness activity continues to increase. The DSHS Health Alert is available at http://www.dshs.state.tx.us/news/releases/20131220.aspx.

While most people recover from influenza within one to two weeks, others may develop significant complications that can lead to hospitalization and even death. In most years, people over the age of 65, pregnant women, young children and people with chronic health conditions are most at risk for complications. This year the prevailing H1N1 strain is causing severe illness in otherwise healthy mid-aged adults.

Immunization is the single best method for preventing influenza and reducing the risk of complications. It is not too late to get the flu vaccine, and DSHS recommends everyone over the age of 6 months be vaccinated, especially healthcare workers to prevent transmission to others. The prevailing strain is contained in this year's vaccine.

Antiviral treatment, when started within 48 hours of the onset of illness, may reduce the risk of complications and death, while possibly shortening the length of hospitalization. According to DSHS, antiviral treatment is recommended for anyone with confirmed or suspected influenza who is:

  • Hospitalized,
  • Has a severe, complicated or progressive illness, or
  • Is at higher risk for complications from influenza.

Other resources for further information regarding influenza and the influenza vaccine include:

(1/10/2014)

Supported Employment Training Webinars from the University of Montana

Interested individuals may participate from their own offices or homes, and there is no registration cost for any of the sessions. As training sessions are scheduled, invitations and registration instructions are emailed to Montana Transition Listserv members. To join the Montana Transition Listserv, go to the Transition and Employment Projects Home Page and enter your email address in the box provided.

  • January 14th, 2-3:30 (CST)
    Systematic Instruction and Job Coaching--Part One
  • February 17th, 5:30-6:30 (CST)
    Group discussion of how using the strategies taught in the workshop is playing out in participant's work. Register for this on the Montana Professional Development Portal(Course ID# 3393).
  • February 18th, 2-3:30 (CST)
    Systematic Instruction and Job Coaching--Part Two
  • March 18th, 2-3:30 (CST)
    Planning Your Transition from Pediatric to Adult Health Care
  • May 13th, 2-3:30 (CST)
    Self-Management Strategies for People to Live and Work Independently
(1/7/2014)

DRAFT Proposed Rules for Title 40, Chapter 49, Contracting for Community Services

The Department of Aging and Disability Services (DADS) has initiated a comprehensive revision to DADS rules related to DADS community services contract requirements. During July - August 2013, DADS offered a 30-day informal comment period. Subsequent to comments received, DADS made several changes to the proposed draft rule. Providers are encouraged to closely review the proposed Chapter 49 as it contains numerous changes to contracting practices addressing for example: use of provisional contracts; criteria to receive a contract, contract sanctions, contract assignment, background and criminal history checks.

One of the issues on which comments were received relates to whether DADS will wait until after an appeal of a proposed action to recoup funds from a provider, as is the practice for the HCS and TXHML waivers, or proceed to recoup funds before an appeal of the recoupment has been concluded, as is the practice for recoupments relating to contracts currently subject to Chapter 49. The proposed Chapter 49 will adopt the practice of delaying recoupments until after the results of an appeal are known.

Effective today, if DADS has made a determination to recoup funds from a contractor, DADS will recoup when:

  • the contractor has not requested an appeal of the recoupment determination within the time allowed to request such an appeal; or
  • the contractor appeals the recoupment determination and the final decision from the administrative hearing is favorable to DADS.

If a contractor requested an appeal of the recoupment determination within the time allowed to request such an appeal and has begun to make payments in accordance with a payment plan, DADS will suspend the terms of the payment plan pending the final decision from the administrative hearing.

A recoupment initiated before the alert that is not under appeal and a payment plan is not affected by the alert.

In conjunction with the proposed revisions to Chapter 49, DADS will propose revisions related to numerous program rules that interface with Chapter 49 and will propose repeal of Chapter 69, Contract Administration.

The revised proposed Title 40, Chapter 49, Contracting for Community Services and a consolidated list of comments and responses is available at http://www.dads.state.tx.us/providers/communications/alerts/Chapter49FeedbackDec2013.pdf

(12/30/2013)

Take and Share this Important Survey on Disability Employment

The National Council on Independent Living (NCIL) is seeking broad support from the disability community in filling out their disability employment survey. Answers to the survey questions are intended to shape debate about disability policy, and the results will be shared with the White House, all 50 Governors, top media, and disability groups, among others.

A very large sample size is needed to ensure that the survey results are valid, so NCIL requests that you share the survey with your Twitter, Facebook and email networks. The survey takes about 10 minutes, and all survey respondents can be entered to win $500. For further information, please contact Jennifer Laszlo Mizrahi at jlm@laszlostrategies.com or 202-365-0787.

Click here to access the survey.

(11/21/2013)

Refax Provider Investigation Reports Faxed to DADS between 5 p.m. on November 8, 2013 and 5 p.m. on November 12, 2013

Due to software technical difficulties experienced over the holiday weekend, DADS may not have received any faxed Provider Investigation Report, DADS Form 3613 or 3613-A. Please refax any Provider Investigative Report that was faxed to DADS between 5 pm on Friday, November 8, 2013 and 5 pm on Tuesday, November 12, 2013. We apologize for the inconvenience.  Instructions for faxing Provider Investigation Reports continue to be found on the following DADS webpage:  http://www.dads.state.tx.us/services/crs/incidentforms/index.html.

(11/18/2013)

DRAFT Guidelines for Electronic Signatures – Posted for Public Comment

The Department of Aging and Disability Services (DADS) is distributing the attached electronic signature draft policy letter for public comment. The comment period ends at 5 p.m. on November 25, 2013.

DADS has developed this draft electronic signature policy to be consistent with national and state standards for electronic signatures set by the Texas Health and Human Services Commission and the Texas Uniform Electronic Transactions Act.

When this policy becomes effective, DADS will begin accepting electronic signatures on documents that are necessary for the delivery of program services or to support service delivery. After electronic signature, documents must be printed and faxed or sent by U.S. mail to DADS by license holders and contracted providers.

Please send comments to PDO@dads.state.tx.us.

(11/13/2013)

Notice of DARS Town Hall Meetings

The Texas Department of Assistive and Rehabilitative Services (DARS), in partnership with the Rehabilitation Council of Texas, is providing an opportunity for public comment through town hall meetings across the state. We want to learn more about the vocational rehabilitation needs of Texans with disabilities. We will use this information as part of a Comprehensive Statewide Needs Assessment that we conduct every three years.

The locations, dates, and times of the upcoming meetings are listed below.

Wednesday, October 16, 2013
4:30-6:30 p.m.
American Foundation for the Blind
11030 Ables Lane
Dallas, TX 75229

Thursday, October 24, 2013
4:30-6:30 p.m.
Providence Place
6487 Whitby Road
San Antonio, TX 78240

Thursday, October 24, 2013
4:30-6:30 p.m.
Metropolitan Multi-Service Center
1475 W. Gray St.
Houston, TX 77019

Tuesday, October 29, 2013
4:30-6:30 p.m.
RISE Center for Independent Living
755 S. 11th St.
Beaumont, TX 77701

Tuesday, October 29, 2013
4:30-6:30 p.m.
Laredo Medical Center
Tower B, First Floor
1700 E. Saunders St.
Laredo, TX 78041

Wednesday, October 30, 2013
4:30-6:30 p.m.
Criss Cole Rehabilitation Center—Auditorium
4800 N. Lamar Blvd.
Austin, TX 78756

Tuesday, November 5, 2013
4:30-6:30 p.m.
True-Light Christian Fellowship
3001 N. "A" St.
Midland, TX 79705

Wednesday, November 6, 2013
4:30-6:30 p.m.
Doctor's Regional Medical Center-Conference Center
3240 Fort Worth St.
Corpus Christi, TX 78411

Thursday, November 14, 2013
4:30-6:30 p.m.
Easter Seals Rio Grande Valley, Extension Office
Tavarez Medical Center
801 S. Main St.
McAllen, TX 78501

Printed copies of questions that will be addressed during the town hall meetings will be available at the meetings. If you wish to have input and cannot attend a town hall meeting in your area, electronic or printed copies of questions are available at DARS.Inquiries@dars.state.tx.us or by calling 1-800-628-5115.

All comments must be received by 5:00 p.m. on December 10, 2013.

If you have communication or other accommodation needs and are planning to attend a public hearing, please contact the DARS Inquiries Line at 1-800-628-5115. Requests for accommodations should be made five business days before the date of the hearing.

Please distribute this information to all interested stakeholders.

(10/2/2013)

DADS Statement on Federal Government Shutdown

The Texas Department of Aging and Disability Services (DADS) wants to reassure providers and consumers that service delivery and provider reimbursement processes will continue despite the federal government shutdown that began Oct. 1.

For the immediate future, our programs serving Texans who are older and those with intellectual, developmental or physical disabilities will continue uninterrupted. Texas health and human services agencies are monitoring the federal fiscal environment and will continue to assess the effects any federal decisions may have on our programs or consumers, and will keep you updated as the situation changes.

(10/1/2013)

Information Letters Retired as of Sept. 12, 2013

The Department of Aging and Disability Services is in the process of reviewing all Information Letters (IL) posted on its website. The ILs listed in this alert have been determined to have no further informational value and are being retired and removed from DADS website.

For questions about any of these letters, please send an email message to pdo@dads.state.tx.us.

Letter Number Title Date
IL 2006-59 Remittance and Status (R&S) Reports 6/30/2006
IL 2006-66 New Fiscal Year -- Reminder 7/20/2006
IL 2006-81 New Fiscal Year -- Year End Closing 8/11/2006
IL 2006-82 New Fiscal Year -- Year End Closing 8/11/2006
IL 2007-42 Revised Notice of Fiscal Year 2007 Cutoff Dates (ICF/MR SG6 - Revises Information Letter 07-34) 8/07/2007
IL 2007-51 Remittance and Status (R&S) Report Information 5/18/2007
IL 2007-60 Increase in Payment Rates for Intermediate Care Facilities for Persons with Mental Retardation (ICF/MR), Home and Community-based Services (HCS), Texas Home Living (TxHmL) and Community Living and Assistance Support Services (CLASS) and Associated Increases in Fiscal Accountability Requirements for ICF/MR and HCS and in Spending Requirements for CLASS Providers Participating in the Attendant Compensation Rate Enhancement 6/26/2007
IL 2007-110 National Provider Identifier (NPI) Contingency Period Ends March 1, 2008 11/27/2007
IL 2007-111 Initial Notice of Planned Payment System (Health and Human Services Administrative System) Downtime 11/12/2007
IL 2007-112 Second Notice of Tentative DADS Payment System (Health and Human Services Administrative System) Downtime for All Payments including those to Long Term Care (LTC) Providers 12/20/2007
IL 2007-126 Final Notice of Tentatively Planned DADS Payment System Downtime for All Provider Payments 1/11/2008
IL 2008-23 Posting of Models Used by the Texas Health and Human Services Commission (HHSC) to Evaluate Cost Reports 2/20/2008
IL 2008-27 DADS NPI Implementation 3/07/2008
IL 2008-65 TMHP Remittance and Status (R&S) Report Information 5/30/2008
IL 2008-67 Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing (ICF/MR Providers, Service Group 5) 8/06/2008
IL 2008-68 Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing (ICF/MR Providers, Service Group 6) 8/06/2008
IL 2009-74 Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing 8/03/2009
IL 2009-76 Cutoff Dates for Miscellaneous Claims and Year-end Closeout Processing 8/03/2009
IL 2010-52 Use of the TMHP Remittance and Status (R&S) Report Information for Fiscal Year (FY) End 6/09/2010
IL 2010-55 FY10 Miscellaneous Claims Cutoff Notice 7/21/2010
IL 2010-92 Training Sessions for Attendant Compensation Rate Enhancement 6/16/2010
IL 2010-98 Correction to Telephone Contact Number for Fiscal Accountability Short-Period (FASP) Cost Report for ICF/MR Rate Analyst 7/01/2010
IL 2010-103 FY10 Cutoff Dates for Year-end Closeout Processing 7/29/2010
IL 2010-113 Per Diem Rates Effective September 1, 2010, for the Non-State Operated Intermediate Care Facilities for Persons with Mental Retardation Program 8/23/2010
IL 2010-154 2010 Cost Report and Cost Report Training Requirements 12/31/2010
IL 2010-157 Proposed Intermediate Care Facility for Persons with Mental Retardation Rate Reductions 12/27/2010
IL 2011-19 Per Diem Rates Effective February 1, 2011, for the Non-State Operated Intermediate Care Facilities for Persons with Mental Retardation Program 1/24/2011
IL 2011-28 Revised Direct Care Staff Rate Enhancement and Attendant Compensation Rate Enhancement Enrollment Worksheets 2/08/2011
IL 2011-32 2010 Cost Report Training Requirements and New Web-based System for Cost Report Submission 2/24/2011
IL 2011-42 2010 Cost Report Notification and Cost Report Training Reminders 4/01/2011
IL 2011-46 Preparing for FY11 Claims Billing Closeout 7/15/2011
IL 2011-48 Critical Notice: Upcoming Change Will Require Physical Addresses Instead of Post Office Boxes to be on File with DADS for TMHP Claim Processing 6/02/2011
IL 2011-49 Maximization of Federal Matching Funds Prior to June 30, 2011, Expiration of the American Recovery and Reinvestment Act (ARRA) - LTC Provider Billing Opportunity Deadline 5/04/2011
IL 2011-60 Delayed Implementation of the Federal Tax Increase Prevention and Reconciliation Act until January 1, 2013 (Replaces IL 11-44) 5/25/2011
IL 2011-66 June 27, 2011, Replacement of Procedure Code Qualifier ZZ 6/14/2011
IL 2011-75 Follow-up Request for LTC Provider Billing to Maximize DADS Federal Match Prior to 6/30/11 ARRA Expiration 6/14/2011
IL 2011-84 Fiscal Year 2011 Miscellaneous Claims Cutoff Notice: ICF/MR Community/State (Service Group 5) Providers 7/19/2011
IL 2011-83 Fiscal Year 2011 Miscellaneous Claims Cutoff Notice 7/19/2011
IL 2011-87 Planned Change to Support Only Electronic Claims Submitted to TMHP for Payment of LTC Services 9/19/2011
IL 2011-90 FY11 Cutoff Dates for Year-end Closeout Processing 8/05/2011
IL 2011-91 FY11 Cutoff Dates for Year-end Closeout Processing 8/05/2011
IL 2011-106 Per Diem Rates Effective September 1, 2011, for the Non-State Operated Intermediate Care Facilities for Persons with Mental Retardation Program 8/26/2011
IL 2011-161 2011 Cost Report and Cost Report Training Requirements 12/30/2011
IL 2011-145 Important April 1, 2012, EDI 5010 Compliance Deadline Information -- affects Provider Claim Payment for ANSI Claim Submitters Only 12/20/2011
IL 2012-40 Important July 1, 2012, EDI 5010 Compliance Deadline Information -- affects Provider Claim Payment for ANSI Claim Submitters Only 5/15/2012
IL 2012-57 Important Reminder of July 1, 2012, EDI 5010 Compliance Deadline Information: affects Provider Claim Payment for ANSI Claim Submitters Only 6/12/2012
IL 2012-62 Preparing for the Upcoming Fiscal Year 2012 Claims Billing Closeout 6/27/2012
IL 2012-66 Fiscal Year 2012 Cutoff Notice for Miscellaneous Claims 7/30/2012
IL 2012-67 Fiscal Year 2012 Cutoff Notice for Miscellaneous Claims 7/30/2012
IL 2012-69 FY12 Cutoff Dates for Year-end Closeout Processing 7/31/2012
IL 2012-70 FY12 Cutoff Dates for Year-end Closeout Processing 7/31/2012
IL 2012-82 Status of the implementation of the Cost Avoidance Project 10/26/2012
(9/13/2013)

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