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DADS Provider Communications

DADS Provider Alert Viewer

Minimum Data Set (MDS) 3.0 Corrections Requiring Inactivation -- Software

This alert explains MDS corrections requiring inactivation with regards to your MDS data entry software.

Some MDS data entry software products allow you to make a copy of an MDS record only BEFORE you inactivate the record. If you inactive the record without making a copy, you will have to manually reenter the entire MDS record. If you make a copy of an MDS record and then inactivate the original record, you can edit the copy and submit it as the correction.

Some MDS data entry software products allow you to make a copy of an MDS record AFTER you inactivate the record. In other words, after you inactivate the original record, you can copy the MDS record, edit the copy, and submit the copy as the corrected version of the MDS record.

Similarly, some software products copy information from the previous assessment into the current assessment, making manual data entry faster and easier. This might or might not copy information from inactivated MDS so you'll have find out if you must create a new record before or after inactivating the incorrect MDS record.

Some MDS data entry software products, including the jRAVEN software distributed by CMS, cannot make copies of records or data and you must always manually reenter a record when it must be inactivated for correction.

Please read your MDS software product's manual or help section, or contact your MDS software technical support, regarding which of the above steps you must take when inactivating and sending MDS records for correction of the specific Section A items.

Thank you to all of the software developers who worked with the Texas MDS staff to develop these instructions.

Posted: 7/1/2011

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