Texas Department of Aging and Disability Services
Home and Community-based Services Handbook
Revision: 15-4
Effective: July 17, 2015

Section 17000

Critical Incident and Death Reporting

17100  Information Letters and Reporting

Revision 15-4; Effective July 17, 2015

Home and Community-based Services (HCS) and Texas Home Living (TxHmL) providers are required to report critical incidents and any death of an HCS or TxHmL participant to the Department of Aging and Disability Services (DADS). The following information letters discuss these requirements:
http://www.dads.state.tx.us/providers/communications/2015/letters/IL2015-25.pdf
http://www.dads.state.tx.us/providers/communications/2015/letters/IL2015-26.pdf

Critical Incident Reporting Section in Client Assignment and Registration (CARE) System User’s Guide

Critical Incidents must be entered in the CARE system. The following provides detailed instructions for entering this data:
http://www2.mhmr.state.tx.us/655/cis/training/WAIVER.html

Note: The CARE User's Guide is only available to those with access to the CARE system.

Information Letter Regarding Reporting Deaths

Providers are required to report the death of an individual receiving HCS or TxHmL services to DADS by the end of the next business day following the death or the program provider’s learning of the death on Form 8493, Notification to DADS Regarding a Death in HCS, TxHmL and DBMD Programs. The information letter regarding reporting deaths is available at:
http://www.dads.state.tx.us/providers/communications/2012/letters/IL2012-28.pdf