Texas Works Handbook
Revision Notice 09-4
Effective October 1, 2009
October Quarterly Revision
Archived Revision 09-3, Effective July 1, 2009
Archived Revision 09-2, Effective April 1, 2009
Archived Revision 09-1, Effective Jan. 1, 2009
This revision consists of policy changes and clarifications:
- (MP/CHIP/CHIP Perinatal) Pregnancy Verification Modification and Report of Pregnancy on Application
- (SNAP/TANF) Finger Imaging at Application
- (MP) Adding Form H1019, Report of Change, to the Children's Medicaid Certification Notification
- (TANF) State Time Limit County Hardship List
- (SNAP) Revised 18-50 Work Requirement County List
- (MP) Adding a Child Application Requirements
- (SNAP/MP/TANF) Application Signature
- (MP) Determining the Medical Type Program (TP) Charts
- (SNAP) Age 22 and Age 18 Definitions
- (MP) Citizenship Verification
- (SNAP/MP/TANF) Proof of a Social Security Number (SSN) for Children Six Months Old or Younger
- (MP/TANF) Reopening Three Months Prior Applications
- (SNAP/MP) Property Owned by Members of Federally Recognized Indian Tribes
- (MP) Vehicles Over 20 Years Old
- (SNAP/MP/TANF) Rules that Apply to Deductions
- (MP) Allowable Child Support Deductions
- (TANF) Caretaker Exemption End Date
- (SNAP/MP/TANF) Avoiding Invalid Denials Related to Missing Information and Missed Appointments
- (SNAP) Simplified Nutrition Assistance Program-Combined Application Project (SNAP-CAP)
- (SNAP/MP/TANF) Actions on Office of Inspector General (OIG) Match Alert Changes
- (TANF) Increased TANF Grant Amount
- (SNAP) Revised Income Limits and Deductions
- (SNAP) Issuing SNAP Benefits for Categorically Eligible Households
- (SNAP/MP/TANF) Inclusion of the Income and Eligibility Verification System (IEVS) Automated Worksheets Module within the Automated System for the Office of Inspector General (ASOIG)
- (SNAP/MP/TANF) Further Information on Texas Works Office Structures
Children's Health Insurance Program (CHIP)
- (CHIP) Request for Review
Refugee Medical Assistance Program (RMA)
- (RMA) Refugee Medical Assistance
- (RMA) Refugee Medical Assistance for Afghani and Iraqi Special Immigrants
- (RMA) Eight-Month Limit Chart
- (RMA) Local Refugee Voluntary Agency (VolAg) Offices
Womens Health Program (WHP)
- (WHP) Child Support Disregard
Forms and Reports
- (SNAP/TANF) AT-Report, Administrative Terminal Report, Instructions
- (TANF) Form H1084, Certification for Warrants Lost, Destroyed, Stolen or Not Received
The policy changes explained below are effective Oct. 1, 2009, and staff must apply policy on any eligibility decision made on or after Oct. 1, 2009, unless otherwise indicated.
(MP/CHIP/CHIP Perinatal) Pregnancy Verification Modification and Report of Pregnancy on Application – Adds policy from Texas Works Bulletin (TWB) #09-24, Verification of Pregnancy Modification and Report of Pregnancy on Application Form, released June 29, 2009, allowing self-declaration as an acceptable pregnancy verification source and instructing staff how to handle certain missing pregnancy information. (A-129.3; A-144.5; A-820; A-870; C-913; D-231)
(SNAP/TANF) Finger Imaging at Application TWB #09-21, Waiver of the Face-to-Face Interview at Application, released April 30, 2009, allowed eligibility staff to reduce office visits by allowing an out-of-office finger imaging exemption for those interviewed by telephone. This was a measure intended to reduce the risk of exposure to the N1H1 flu virus. This policy is adopted permanently and expanded to grant a certified out-of-office exemption for all non-exempt household members not physically present at the interview, including an individual interviewed by telephone, until the next complete action: recertification, reapplication or periodic review. The household may not receive benefits again until all non-exempt members have met the finger imaging requirement, unless another type of exemption is applicable. (A-144.4; A-2011; A-2021; A-2021.1; A-2022; A-2032.5; A-2041; A-2060; C-530.3)
(MP) Adding Form 1019, Report of Change, to Children's Medicaid Certification Notification – Removes an exception in the list of reminders that instructed staff not to give Form H1019 to children's Medicaid households at certification. Staff working on paper or in the System for Applications, Verifications, Eligibility Reports and Referral (SAVERR) must include Form H1019 with certification and recertification notification packets for all children's Medicaid households and indicate the corresponding reporting requirements by program, as shown on the form. The Texas Integrated Eligibility Redesign System (TIERS) already adds Form H1019 to the certification notice for all programs. (A-1510)
(TANF) State Time Limit County Hardship List – As a result of updated employment statistics, six counties are added to the TANF State Time Limit Hardship County List: Cass, Milam, Morris, Newton, Terrell and Willacy. No counties are deleted. The Health and Human Services Commission (HHSC) updates the list every three months. Use this new list for budget months beginning October 2009. Exception: For restored benefits, use the county list that was applicable for the restored month(s). (C-321; C-322)
(SNAP) Revised 18-50 Work Requirement County List – As a result of updated employment statistics, the list of able-bodied adult without dependents (ABAWD) waiver counties is revised to reflect the annual changes effective October 1 of each year. Counties with unemployment rates exceeding 10% are on this list. Loving County is deleted from the list and Presidio County is added to the ABAWD waiver county list.
Effective Oct. 1, 2009, an individual in Loving County must be working or participating in a specified work program (see A-1941.2, Meeting the Work Requirement Through a Work Program) an average of at least 20 hours per week in order to meet the 18-50 work requirement. An individual may use a combination of work and participation in a work program to meet this requirement. The initial three months of time-limited benefits do not have to be consecutive. A non-exempt client's 36-month period begins with the first countable month the client works less than an average of 20 hours per week and receives SNAP benefits. This is also the first of the three countable months of time-limited benefits. Exception: A month in which benefits are prorated is not a countable month.
Individuals in Presidio County are no longer required to meet the 18-50 work requirement. For active SNAP cases that contain a disqualified ABAWD in Presidio County and those SNAP cases are not automatically updated at September cutoff, staff must:
- no longer count months toward the initial or second three-month SNAP eligibility period, and
- remove any 18-50 work requirement disqualification upon household request or when any action is taken on the case.
The Generic Worksheet (GWS), SAVERR and TIERS edits are revised effective September cutoff to reflect the updated list of counties. However, cases in SAVERR require advisor action to correctly apply the policy.
SAVERR The advisor must apply the 18-50 work requirement policy found in A-1940, SNAP Work Requirements, on any application, recertification or incomplete action completed on or after Oct. 1, 2009, to SNAP cases in Loving County with an ABAWD who does not meet any of the SNAP Employment and Training (E&T) exemptions found in A-1822.1, E&T Exemptions. The advisor must update the 18-50 work requirement screen in GWS to reflect all countable months and time-limit information, if the ABAWD is not exempt from the 18-50 work requirement for any other reason, when processing a complete or incomplete case action.
Example: If an ABAWD in Loving County, who is otherwise subject to the SNAP work requirement, is certified for six months, August 2009 to January 2010, and no case action is taken during the certification period, then the first countable month of the client's three of 36-month federal time limit is February 2010. However, if any case action is completed during the certification period, then the 36-month period begins the next calendar month after the action is taken. If a change is reported on Oct. 20, 2009, and the action is completed in October, then the first countable month is November 2009. Note: It may be necessary to set a special review to take adverse action if an ABAWD's time limit will expire before the end of the existing certification period.
TIERS SNAP Eligibility Determination Groups (EDGs) in Loving County with an identified ABAWD on or after October 1 will be updated automatically with the ABAWD time limits without additional advisor action.
Note: State office will produce and mail the following notice in English and Spanish to all SNAP cases with potential ABAWDs in Loving County where the 18-50 time limits and work requirements policy will apply.
"As a result of federal law, all adults age 18-50 who are not working 20 hours per week are limited to three months of SNAP food benefits in a three-year period unless they have a minor child in the home, are disabled, pregnant or otherwise exempt from the SNAP Employment and Training Program. Any non-exempt adult age 18-50 in your home who is not meeting this work requirement may become ineligible."
State office will produce and mail the following notice in English and Spanish to all SNAP cases in Presidio County with ABAWDs disqualified for not meeting the 18-50 work requirement, advising them of the 18-50 work requirement exemption.
"Your household has a member disqualified from SNAP for not meeting the 20-hour per week work requirement. Your household is now exempt from this work requirement because the county in which you live is recognized as having a high unemployment rate. Please contact your advisor to determine if this member can again receive SNAP food benefits." (C-331; C-332)
(MP) Adding a Child Application Requirements – Clarifies that if the only active Medicaid program is TP 45, the household must submit an application to add other children. (A-121; B-641)
(SNAP/MP/TANF) Application Signature – Adds policy previously included in the handbook and effective with the July 2007 revision that was inadvertently removed. The material was announced in TWB #07-06, Application Signature Requirement, dated Dec. 12, 2006. If the applicant returns only a signed Form H1010-A, Application for Assistance – Part A: Information You Need to Know, or only a signed first page of Form H1010-E, Application for Assistance, advisors must still request a signature for Form H1010-B, Application for Assistance - Part B: Information We Need to Know, or a signature for the last page of Form H1010-E. (A-122.1)
(MP) Determining the Medical Type Program (TP) Charts – Deletes specific year references in the notes that follow two of the charts and clarifies that the income limit thresholds are at or below the specific federal poverty income limit percentage. (A-132.1, A-132.2)
(SNAP) Age 22 and Age 18 Definitions – Clarifies that for determining whether to allow separate household status, the month individuals turn 22 or 18 is the month to begin considering the individuals by their respective ages. (A-231)
(MP) Citizenship Verification – Adds policy released in TWB #09-23, Documents Issued By Federally Recognized Indian Tribes, on June 16, 2009, that allows evidence of membership or enrollment in a federally recognized tribe as a level one verification source for the verification of citizenship and identity for Medicaid. The following link to federal regulatory language provides a list of the Indian tribes recognized by the U.S. Bureau of Indian Affairs.
In addition, CHIP perinatal inquiry, reflecting a current or denied CHIP perinatal case for the newborn, is added as a level one verification source for citizenship and identity for Medicaid. (A-358.1; A-621)
(SNAP/MP/TANF) Proof of a Social Security Number (SSN) for Children Six Months Old or Younger – Clarifies that advisors are not required to pend for an SSN for a child six months old or younger. The child is exempt from SSN requirements until the child reaches six months of age or until the next review or recertification, whichever is later. Additionally, language is added to the charts in C-910, Required Verification, to remind eligibility staff that there are some exceptions to SSN requirements. (A-410; C-911; C-912; C-913)
(MP/TANF) Reopening Three Months Prior Applications – Adds policy to clarify that applications for three months prior should only be reopened when Medicaid eligibility, whether the application was certified or denied, was not established for the prior month. (A-831.2.1)
(SNAP/MP) Property Owned by Members of Federally Recognized Indian Tribes – Adds policy released in TWB #09-23 on June 6, 2009, exempting (from resources) certain types of property belonging to a member of a federally recognized Indian tribe when determining eligibility. (A-1232.6)
(MP) Vehicles Over 20 Years Old – Adds policy to provide guidance regarding vehicles that are over 20 years old. (A-1238.3; A-1238.4; A-1238.5)
(SNAP/MP/TANF) Rules that Apply to Deductions Clarifies policy to state that staff must not allow unverified deductions rather than deny the assistance request for failure to provide the verification. (A-1411)
(MP) Allowable Child Support Deductions – Adds a clarification that a legal obligation is not required to allow a child support deduction for medical programs. (A-1421.1)
(TANF) Caretaker Exemption End Date – Clarifies policy regarding the caretaker exemption end date in SAVERR. The caretaker exemption end date that SAVERR automatically sets for the initial certification month, if all children are over the age of one at initial certification, does not exempt a caretaker from employment services in the month of application unless the caretaker is exempt for another reason. (A-1821.5.1)
(SNAP/MP/TANF) Avoiding Invalid Denials Related to Missing Information and Missed Appointments Deletes C-1456, Quality Control Desk Aid, and moves the information to B-150 to reiterate policy and help prevent invalid denials. (B-150; Deleted: C-1456)
(SNAP) Simplified Nutrition Assistance Program-Combined Application Project (SNAP-CAP) – Adds changes previously released in TWB #09-22, SNAP-CAP Allotment Increase Due to Stimulus, on May 14, 2009, that announced an increase in SNAP-CAP allotments based on the federal stimulus plan. (B-476.1)
(TANF) Increased TANF Grant Amount – Adds policy released in TWB #10-01, Revised TANF Maximum Grant Amounts and TANF Chart. (C-111)
(SNAP) Revised Income Limits and Deductions – Adds policy released in TWB #10-01, Revised SNAP Income Limits and Deductions (C-121; C-121.1; C-122; C-1431)
(SNAP/MP/TANF) Actions on Office of Inspector General (OIG) Match Alert Changes Adds a new section to provide policy and procedures for processing match alerts received from OIG. Previously, this information was described only in the instructions for Form H1186, OIG Match Action Alert. (B-631.2)
(SNAP) Issuing SNAP Benefits for Categorically Eligible Households Clarifies that when a categorically eligible household is certified for SNAP benefits, the minimum allotment for a one- or two-person household is $16 for ongoing months. The shaded parts of the allotment charts in C-1431, Whole Monthly Allotments by Household Size, indicate available SNAP allotments for categorically eligible households. (C-121.1; C-122; C-123; C-1431; C-1432)
(SNAP/MP/TANF) Inclusion of the Income and Eligibility Verification System (IEVS) Automated Worksheets Module within the Automated System for the Office of Inspector General (ASOIG) Adds information from TWB #09-18, Modification to IEVS Automated Worksheets Module within ASOIG, released March 13, 2009, which amends all items in Section C-1000, Procedures for Clearance of Income and Eligibility Verification System (IEVS) Reports and Internal Revenue Service (IRS) Tax-Sensitive Information (TSI), to include new procedures related to ASOIG. (C-1000)
(SNAP/MP/TANF) Further Information on Texas Works Office Structures – Adds to the information concerning the various eligibility environments, previously released in the July 2009 revision, that described the Health and Human Services Commission organizational structures used to deliver eligibility services, and moves the information to a new section. (C-1470; C-1471)
(FS/MP/TANF) Miscellaneous Clarifications and Corrections – The items listed are corrections of erroneous information or cross-references. (A-242; A-1853; A-1854; A-1855; C-1117; C-1210; Deleted A-1853.1; A-1853.2; A-1856)
Children's Health Insurance Program (CHIP)
(CHIP) Request for Review – CHIP household members must submit a request for review in writing when dissatisfied with an adverse action taken on their case. The address and fax number is added for families to submit the request for review. (D-1920)
Refugee Medical Assistance Program (RMA)
(RMA) Refugee Medical Assistance – Clarifies RMA policy and adds new policy from TWB #09-19, Afghani and Iraqi Aliens with Special Immigration Status, released April 8, 2009. (R-100; R-110; R-300; R-400; R-410)
(RMA) Refugee Medical Assistance for Afghani and Iraqi Special Immigrants – Adds new policy from TWB #09-19, which grants certain Afghani and Iraqi aliens the same program eligibility status as that of refugees for eight months from the date they are granted special immigrant status. (R-500; R-560; R-570; R-580)
(RMA) Eight-Month Limit Chart – As a result of a state office initiative, the eight-month limit chart for determining eligibility for RMA is revised to delete the year of entry since the year is not relevant to the eight-month computation. (R-2000)
(RMA) Local Refugee Voluntary Agency (VolAg) Offices – VolAg office information is updated, along with corresponding contact information. (R-2100)
Women's Health Program (WHP)
(WHP) Child Support Disregard – Adds policy to WHP released in TWB #09-02, Child Support Disregard, released Sept. 5, 2008, that increased the child support disregard amount from $50 to $75 per month. (W-1510)
Forms and Reports
(SNAP/TANF) AT-Report, Administrative Terminal Report, Instructions – Updates the Detailed Instructions portion to more accurately reflect current procedures. Deleted from the instructions: place check mark beside each entry as it is reconciled and the specification to sign and date the last page of the report. The instructions now indicate one should simply sign and date the report; any page is acceptable.
(TANF) Form H1084, Certification for Warrants Lost, Destroyed, Stolen or Not Received – Updates the form's submission address as announced in TWB #09-25, Update to the Address for Mailing Form H1084, Certification for Warrants Lost, Destroyed, Stolen or Not Received, released July 17, 2009.
Bulletins on the Texas Works Handbook Website
The following bulletins are deleted since the information is incorporated into the handbook:
|Changing the Name of the Food Stamp Program (FSP) to Supplemental Nutrition Assistance Program (SNAP)|
These bulletins are available at http://ofs.hhsc.state.tx.us/TWP/tw-bulletins.aspx.